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August 2008. Executive Assistant to Director. Circa £25,000 per annum plus bonus and pension.
This is a top role in a world-leading company based in central Edinburgh.
You will provide comprehensive administrative and secretarial support for a Director and accept responsibility for key communications and relationships.
Specific duties include scheduling and minuting team meetings; collating and distributing papers for board meetings; organising international travel; prioritising and using initiative on messages; maintain department holiday chart and work schedules.
Equipped with all the basic skills for a role at this level, such as strength in Microsoft packages, you will be a self-motivated, first class communicator able to deal with people at all levels within the office and abroad.
Starting salary is likely to be around £25,000 per annum supported by an exceptional package including significant bonus and non-contributory pension.
Please send your CV to Jean McGhee Recruitment using the link here.
August 2008. Administrator. £15,000-16,000.
Our client is looking for an Administrator to assist the team in their Sales Department.
Main responsibilities will include: responding to enquiries and general correspondence; database management; answering and directing telephone calls; providing secretarial support; processing invoices; maintaining a computerised sales system; general office tasks such as filing, dealing with the mail and photocopying; updating spreadsheets.
Successful candidates should have excellent attention to detail, strong numerical skills, be flexible, able to communicate on all levels and have a positive attitude.
Starting salary is likely to be in the region of £15,000-£16,000 dependent on experience
Please send your CV to Jean McGhee Recruitment using the link here.
August 2008. Receptionist/Administrator. £14,000 - £17,000.
This is an opportunity to join a quality, established Edinburgh company who really value their staff.
This varied role marries two skills: As a professional and friendly first contact for clients, visitors and staff, as well as a good organiser.
On Reception you will meet and greet in person and by telephone, look after deliveries, maintain the computerised diary and meeting room booking system and generally anchor day-to-day comings and goings.
As an Administrator you will liaise with the Office Manager to ensure smooth running of office communications, set up meeting and training rooms and help with internet research.
While the essential skills such as competence in main Microsoft packages are assumed, this is a role for someone looking for variety and involvement in a company with a good positive attitude.
Starting salary will be in the range £14,000 - £17,000 per annum depending upon experience.
Please send your CV to Jean McGhee Recruitment using the link here.
August 2008. Part time Legal Secretary. Competitive salary.
An excellent opportunity for an experienced legal secretary to join a busy and well established team.
Main responsibilities will include: documentation work including creating and amending a variety of documents; copy typing and diary management.
Previous experience litigation and conveyancing would be beneficial and successful applicants will have excellent communication skills as well as a solid grasp of MS Office.
Salary is competitive and hours are flexible.
Please send your CV to Jean McGhee Recruitment using the link here.
August 2008. PA. Up to £21,000.
This is a great opportunity to further your career in the prestigious offices of this Edinburgh based company.
Main responsibilities will include: dealing with telephone and email enquiries; handling correspondence; arranging and attending meetings; organising travel and accommodation; high level of diary management ; providing administrative support for specific projects as needed.
Successful applicants will have excellent knowledge of Microsoft Office, strong written and verbal communication skills, good organisational skills and a pro-active attitude to work.
Starting salary is likely to be around £20,000.
Please send your CV to Jean McGhee Recruitment using the link here.
August 2008. Secretary/Bookkeeper, £15,000 - £17,000
This is a great opportunity to join a successful Edinburgh based business.
Duties will be varied and include: dealing with enquiries and passing on detailed information; typing invoices, estimates and general correspondence; keeping Sage Accounts throughout the year for presentation to Accountant; preparation and payment of salaries.
Knowledge of Sage Line 50 and Sage Payroll would be beneficial.
Starting salary is likely to be between £15,000 to £17,000 dependent on experience.
Please send your CV to Jean McGhee Recruitment using the link here.
August 2008. Senior PA. Up to £28,000.
This is a great opportunity to further your career in the prestigious city centre offices of this Edinburgh based company.
You will provide comprehensive administrative and secretarial support for a Director and accept responsibility for key communications and relationships.
Main responsibilities will include: dealing with telephone and email enquiries; handling correspondence; arranging and attending meetings; organising travel and accommodation; high level of diary management ; providing administrative support for specific projects as needed.
Successful applicants will have excellent knowledge of Microsoft Office, strong written and verbal communication skills, good organisational skills and a pro-active attitude to work.
Starting salary is likely to be around £25,000-£28,000.
Please send your CV to Jean McGhee Recruitment using the link here.
August 2008. Sales Administrator. £17,000 - £18,000.
Our client is a well known organisation with offices to the west of the city. They are looking for an Administrator to assist the team in their Sales department.
Main responsibilities will include: responding to enquiries and general correspondence; database management; answering and directing telephone calls; providing secretarial support; processing invoices; maintaining a computerised sales system; general office tasks such as filing, dealing with the mail and photocopying; updating spreadsheets.
Successful candidates should have excellent attention to detail, strong numerical skills, be flexible, able to communicate on all levels and have a positive attitude. Knowledge of Microsoft Excel, Word and Access is essential.
Starting salary is likely to be in the region of £18,000 dependent on experience
Please send your CV to Jean McGhee Recruitment using the link here.
August 2008. Part time Office Administrator, £13,500 pro rata.
Based in the city centre offices of this Edinburgh company, this is an excellent role to develop your office experience.
Duties will include: general administration; answering calls; dealing with correspondence; handling enquiries; compiling packs and typing reports.
Salary is likely to be circa £13,500 pro rata (likely to be 3 days a week).
Please send your CV to Jean McGhee Recruitment using the link here.
VACANCIES PUBLISHED ABOVE FOR THE PRESENT MONTH ARE CURRENT AT THE TIME OF PUBLICATION. THOSE BELOW ARE PROVIDED AS SAMPLES OF VACANCIES WE HAVE HANDLED IN PREVIOUS MONTHS
PA £20,000 - £25,000
This is a high profile role suitable for an experienced PA with a well known Edinburgh organisation.
Supporting a senior figure and team, responsibilities will include complex diary management, co-ordinating travel itineraries, compiling presentations and reports and screening incoming calls and emails. Suitable applicants should have a proven track record in a senior PA role, be happy when dealing with confidential or sensitive information and working in a busy environment.
Starting salary is likely to be around £20,000 - £25,000. Please send your CV to Jean McGhee Recruitment using the link here.
Administrator c.£21,000 (Maternity Cover)
This is a high profile role suitable for an experienced PA/Administrator with an international organisation.
Supporting a senior figure and team, responsibilities will include complex diary management, co-ordinating travel itineraries, compiling presentations and reports and screening incoming calls and emails. Suitable applicants should have a proven track record in a senior Administrative/PA role, be happy when dealing with confidential or sensitive information and working in a busy environment.
HR Manager, £30,000-£35,000
Working for a prestigious Edinburgh organisation, this role is ideal for an experienced HR professional looking for a new challenge.
Responsibilities include: to maintain and develop the HR policies and procedures; to advise the senior management on the impact of new legislation, developments in HR, etc; to issue employment contracts, changes to terms and conditions and documentation to staff; to advise line managers and/or deal with HR issues, such as absence management, performance monitoring, disciplinary and grievance procedures; to advise staff on pay and benefit issues, such as maternity or paternity leave and pay, sick pay, holiday entitlement or retirement issues; to assist with the recruitment of new staff; to calculate, and process the input for the monthly payroll (which will continue to be processed by an external payroll bureau), including payments to casual and temporary staff, overtime and extra-curricular payments; to calculate and process all salary changes; to prepare and process all tax, pension and other payroll related returns.
Candidates should have a relevant HR qualification and record of managing HR issues at a senior level in a large organisation. Previous experience of calculating and processing salary and payroll adjustments and a good knowledge of personal tax and pensions are also essential.
Part time Assistant Property Manager. Competitive Salary. (3 mornings a week)
Working in a small team, with a well established Edinburgh Property company, responsibilities will include liaising with vendors, applicants and colleagues; showing properties; researching property information and providing excellent customer service.
Candidates should have a full driving licence and access to a car, excellent time management skills and work well when left on their own initiative.
Receptionist, £15,000
An excellent opportunity to join a well known organisation based in the City Centre. Responsibilities will include: answering incoming calls, meeting and greeting visitors, managing a busy meeting room schedule, booking couriers and taxis and maintaining office supplies.
Suitable applicants should have experience in an office environment, have excellent communication skills, be professional and well presented.
Starting salary will be £15,000. Please send your CV to Jean McGhee Recruitment using the link here.
PA, £21,000 - £26,000
This is a high profile role suitable for an experienced PA with a well known Edinburgh organisation. Supporting a senior figure and team, responsibilities will include complex diary management, co-ordinating travel itineraries, compiling presentations and reports and screening incoming calls and emails.
Suitable applicants should have a proven track record in a senior PA role, be happy when dealing with confidential or sensitive information and working in a busy environment.
Please send your CV to Jean McGhee Recruitment using the link here
Part time Secretary. £9,100
20 Hours per week, Monday - Friday, 9.00am - 1.00pm
Working in a small team, responsibilities will include diary management, organising travel arrangements, dealing with correspondence, screening telephone calls and maintaining office supplies. Suitable candidates should have solid secretarial experience, excellent management skills and work well when left on their own initiative.
Starting salary is likely to be circa £9,100 per annum. Please send your CV to Jean McGhee Recruitment using the link here.
Property Secretary £15,000 - £17,000
Within one of Britain's best-known companies, you will form part of a small team providing full support to two senior Managers and their teams.
Although experience in a property or legal environment would be an advantage, the key skills are accurate word-processing and sound knowledge of spreadsheets and databases.
Specific duties will include maintaining a database of properties, liaising with managers, solicitors and tenants and producing reports as required.
You will take pride in being well-organised and accurate and want to join a leading major company with a strong team-working approach.
Salary is likely to be within the range of £15,000 - £17,000. Please send your CV to Jean McGhee Recruitment using the link here.
Part time Secretary. £9,100
20 Hours per week, Monday - Friday, 9.00am - 1.00pm
Working in a small team, responsibilities will include diary management, organising travel arrangements, dealing with correspondence, screening telephone calls and maintaining office supplies. Suitable candidates should have solid secretarial experience, excellent management skills and work well when left on their own initiative.
Starting salary is likely to be circa £9,100 per annum. Please send your CV to Jean McGhee Recruitment using the link here.
Executive Assistant, £25,000
An excellent opportunity for an experienced Executive Assistant with good language skills has arisen with a well known, city centre based organisation. This role will involve extensive liaison with international clients and therefore suitable applicants will have a good standard of either Spanish or French.
Responsibilities will include - but will certainly not be exclusive to diary management, organising national and international travel, co-ordinating meetings and conferences, preparation of confidential papers, filtering incoming calls and emails and organisation of presentations.
Please send your CV to Jean McGhee Recruitment using the link here.
Senior Secretary/Administrator circa £18,000
Within the Edinburgh offices of a major property company, this is a highly varied and interactive role.
One of your key duties will be helping consultants compile property valuation reports, incorporating maps and plans from on-line systems.
But you will also enjoy standard office organisational skills such as managing diaries, setting up meetings and client entertainment; co-ordinating travel and updating databases.
Other duties will include word processing and proof-reading reports, downloading digital photographs and scanning literature.
You will have good knowledge of MS Word, Excel and Powerpoint, a professional telephone manner and be an excellent organiser happy to use your initiative and prioritize.
Starting salary is likely to be circa £18,000 per annum. Please send your CV to Jean McGhee Recruitment using the link here.
Administrator/PA £17,000 - £18,000, Midlothian
This is a rare opportunity for a self-confident proactive administrator to take control within a key part of this scientific organisation based in a countryside setting in Midlothian.
Unusually, this role could be either part time or full time for the right candidate with a working week being arranged around school hours, for instance.
Essentially, the successful candidate will be someone happy to work on their own initiative. You will be self-confident and outgoing whilst ideally combining a good sense of humour and open-minded attitude with excellent people skills.
Specific duties will include PA support to a senior manager, including diary, travel and meetings management; event co-ordination; updating databases, Excel spreadsheets and the organisation's website; ordering stationery and maintaining invoices.
With experience of the main Microsoft packages, the successful candidate is likely to have a minimum of two years' PA/administration experience.
Starting salary is likely to be £17,000 - £18,000 on a full time basis. Please send your CV to Jean McGhee Recruitment using the link here.
Operations Manager (Six months) (£25,000 - £30,000 equivalent for permanent)
An excellent opportunity for an experienced Financial Manager to oversee a busy and established team.
Initially offered as a six-month contract and working in central offices, responsibilities will include planning and budgeting, maintaining records, manuals, policies and procedures and ensuring the highest standards of delivery are adhered to.
Suitable candidates will have a proven track in finance and have an understanding of credit management.
You should also have a minimum of three years' experience in a managerial capacity.
This is a six-month contract based on a permanent salary level of £25,000 - £30,000 per annum. Please forward your cv to Jean McGhee Recruitment using the link below
Secretary - Finance, £20,000 - £23,000
Working within the city centre offices of this major investment company, you will have a key support role to senior members of a busy team.
Specific duties include producing high quality financial reports, preparation of presentations, client contact and manageing diaries.
Initially recruited on a temporary contract of 6 - 9 months, there is every possibility that this role will be made permanent. Working as part of a busy team, suitable candidates should have a solid, secretarial background, have excellent communication skills and be well presented.
A highly varied role with responsibility and reward, this post offers a starting salary with the range of £20,000 - £23,000. Please forward your cv to Jean McGhee Recruitment using the link below
Projects Administrator £15,000 - £17,000
As part of a busy team within this well-known international company you will provide comprehensive administrative support to teams maintaining a large and growing range of leased properties.
You will specifically handle incoming communications for the regional team; co-ordinate diaries and travel; maintain accurate expenditure records and maintain an efficient and accurate office filing system.
You will enjoy problem solving and providing telephone support to clients and managers, while your office skills will including a good knowledge of main Microsoft PC packages Word and Excel.
This is a rewarding role for someone who enjoys multi-tasking within a team, prioritising and managing situations which often require quick decisions, while keeping a structured, organised approach to record-keeping.
Salary is likely to be circa £15,000 - £17,000 per annum. Please send your CV to Jean McGhee Recruitment using the link here.
Sales Administrator. £18,000
An excellent opportunity for an experienced Administrator to join a busy and well established team.
Working in city centre offices, responsibilities will include taking details of sales orders, updating client contact database, scheduling contractor appointments, providing quotes and liaising with account managers, clients and Head Office personnel.
Suitable candidates should have a good head for figure work , have strong PC skills and excellent interpersonal skills.
Starting salary is likely to be circa £18,000 per annum. Please forward your cv to Jean McGhee Recruitment using the link below
Client Support Administrator £15,000 - £17,000
Within the Edinburgh base of this major financial group, your central responsibility will be to provide a polished, responsive link to Clients and Independent Financial Advisors.
You will be a first class communicator by correspondence, telephone and in person while being able to accurately update all related computer records.
Comfortable too liaising with connected in-house departments as well as outside companies, you will be highly-focussed on providing quality service and following through on enquiries until resolution.
Starting salary is within the range of £15,000 - £17,000, which is supported by a highly attractive benefits package.Please sending your CV to Jean McGhee Recruitment using the link here.
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